Every type of meeting, from a one-on-1 discussion with a groupmate or an all-hands meeting to address organizational goals and important issues, requires a well-planned agenda. A well-planned agenda can keep everyone on track and focused and increase the productivity of all participants and the entire group.
Define the goals of each item on the agenda. By defining the purpose of each item, participants will know what they can anticipate and adapt their participation in accordance with the objectives. Clarity in meeting objectives helps to ensure that the meeting does not depart from its initial purpose and is therefore more likely www.boardroomliving.com/creating-an-effective-meeting-agenda/ to be successful.
For each goal, describe clearly how the desired outcome will be attained. You can state whether the goal is to gather information, make a decision, or share information. It can also define the procedure to follow to accomplish the goal which could include establishing the consensus of the group or voting.
Give an estimated time for each agenda item. Including an estimated time enables participants to prepare for the discussion and adjust their participation accordingly. Leaders can also decide whether they require more time or if they are able to achieve the desired goal in less time.
Include “parking lot” items on the agenda. Parking lots are an opportunity to record important ideas or conversations that are relevant to the subject being discussed, but not necessary to be discussed during this meeting. This method prevents meetings from being derailed due to unrelated conversations. It can be especially beneficial for virtual meetings.